Drydock Manager

Job Responsibilities:

• Safe & high‐quality dockings of Seaspan Vessels

• Maximum value from allocated Dry‐dock budgets and costs saving potentials are harvested

• Seaspan vessels are docked at the most suitable and economical shipyard, at the most appropriate time and in the most cost‐effective manner.

• Drive and implement standardization of the dry‐docking process across the organization in line with industry wide best practices including alignment of dry dock specifications.

• Constantly review dry dock process for continuous improvements

• Works closely with Fleet Managers (FMs) and Vessel Managers (VMs) to organize pre‐docking inspections and assessment of vessels due for docking which includes timely physical inspection by respective Vessel Managers and pre‐docking assessment of assigned vessels in accordance with Seaspan’s docking procedure. Deliverable: Vessel Drydocking Repairs Assessment Report (Pre‐docking) which must translate to docking specifications.

• Works closely with FMs and VMs to ensure timely preparation of repair and bidding specifications and budget: Detailed bid specification/s will be prepared for assigned dockings for each vessel. Specification should be sufficiently detailed to address generic docking scope, main and auxiliary equipment overhauls, recertification of LSA/FFA and all known and identified defects from vessel inspection and assessment including vessel’s fabric.

• In collaboration with Fleet Management team prepare Rolling forecast budget for each CAPEX Project to be built a year in advance of the docking followed by CAPEX Request 12 months ahead of the docking. Deliverables: Detailed Repair Specification, CAPEX Rolling Forecast Budget, Executive Communication and Approval

• In partnership with the Procurement, Fleet Management team and the Asset Integrity team, prepare assessment of docking bids and submit recommendations: Assess the suitability of various dockyards. Collected docking proposals will be analyzed for completeness, accuracy and responsiveness and based on the collected data a recommendation will be made. Analysis will address price, mobilization, prior experience, and other factors considered critical to success. Deliverables: Shipyard audit report, Price analysis for shortlisted docking options, Recommendation for shipyard option

• Dry docking management: Management of all dry dockings from start to finish (i.e. initiating, planning, follow through of the execution by Vessel manager and other dry dock support teams, controlling, and reconciliation) organizing its resources in the most effective way and working together with key stake holders such as Procurement, Asset & Technology, Commercial, Vessel Managers, Fleet Managers and Fleet Directors. Project plan for each docking to be prepared in Asana which includes all work packages identified from the repair specification and identifies their interdependencies. Ensure the dry docking are executed in alignment with the DD Budget and on time following DD planning and executing guidelines.

• Performance of docking and repair: Dockings require the full‐time attendance of the assigned Vessel Manager and in cases the incumbent itself. Attendance means supervision of the work of the shipyard, shipyard sub‐contractors, owner’s sub‐contractors, vessel’s crew and other attending staff and technicians. Oversees daily progress and weekly financial reporting required as is regular updates of schedule and identification of both negative and positive occurrences. Variations in docking scope to be documented and approvals sought from relevant stakeholders. Deliverables: Daily production meetings with shipyard, contractors, and crew –to be recorded, Weekly progress tracking vs Project plan, Weekly cost reports through cost tracker, Variation order requests for budget deviations, Variation order tracking, Sea Trial Report.

• Ensure Preparation of docking report by the attending Vessel Manager: Completion of the docking process requires the issuance of a formal written docking report. Report is to address all major elements of the docking and is to be provided to Senior VP, Fleet Directors, Fleet Managers, ship group and the Vessel. Deliverables: Final docking report, Service reports from shipyard and contractors in attendance, QA QC Dossier from shipyard, Revalidated Class certificates and equipment testing certificates

• Performance of post‐docking lessons‐learned and resulting analysis: Docking report forms the basis for a post‐docking “lessons‐learned” meeting. Meeting is to review all elements of the docking process for the inspection through the redelivery with all involved parties and will result in formal lessons learned which will be used to improve the docking process. Deliverable: Summary of lessons learned and presentation to internal stakeholders, Safety & Operations, Enforce the Company Health, Safety, Environment and Quality policy to employees, contractors, and other stakeholders during every docking project. Deliverables: Daily toolbox talk with crew to be recorded, Risk Assessment for non‐generic jobs, Permit to Work

• Analyse docking costs and invoices to identify cost optimization opportunities

• Purchasing, Logistics and Administration: Formulating list of spares, stores and services required for executing each element of the docking, at‐least 10 months or prior in advance of docking commencement to ensure spares are delivered on board by most cost‐effective means in a timely manner. Coordinate and oversee the purchasing requirements for dockings complying with the levels of authority and Manager’s sign off as well as ensuring transparency interface with the finance function. Liaising with procurement team and local agency to ensure timely and cost‐ effective delivery of spares required for project execution. Deliverables: Purchase Requisitions and Orders, Service Requisition and Orders, Shipyard Repair Contract. Initiate volume bundling project 1‐year in advance for best discounts.

• Major repairs/Unplanned dockings/Major upgrades: From time to time the Docking Manager may be called upon to respond to major casualties, repairs, or upgrades. In such cases the event will be treated as a docking and the elements outlined above will be invoked.

• Multiple simultaneous projects: During periods of high docking volumes, docking supervision contractors to be hired to cope with the increased demand. Competent contractors with competitive day rates to be interviewed and mentored to complete docking projects in line with requirements stated above.

Performance

• Be the key contact person for dry dock related issues and topics.

• Detailed preparation of the standard items of the dry dock specs

• Detailed preparation of the vessel specific non‐standard specs from pre‐docking assessment services and inputs from the Vessel manager.

• Review dry dock specifications and in coordination with Procurement submit the same to agreed shipyards for quotation.

• Carry out detailed comparison of shipyard quotation and provide recommendations on dry‐dock options, basis costs/availability.

• Timely planning, sourcing, and deployment of docking service providers / assistants

• Coordinate with the nominated paint supplier and other internal stakeholders, to finalize the paint requirements, as per agreed paint strategy.

• Evaluate quality of dockings based on agreed and established measures.

• Analyze previous docking costs and invoices to identify cost optimization opportunities.

• Provide inputs on the invoicing and negotiation of final invoice.

Budgeting

• Ensure dry dock budget alignment across fleet groups

• Coordinate with the accounts department for Monthly DD project expense report. Monthly review of yard cost & non‐ yard cost spent prior (once project starts) and post docking (project completion), with feedback to respective Fleet managers and Fleet Directors.

• Comprehensive understanding of cost drivers and key commercial challenges

• Other budget related activities as delegated by the Head of department

Communication

• Liaise closely with relevant stakeholders on all aspects of dry dock planning and management and keep Technical Operations closely advised of any developments.

• Ensure, in cooperation with the Fleet Groups, that experience and knowledge gained are communicated and shared across the Ship Management organization to have best practices implemented and utilized to the benefit of Seaspan

Requirements:

• Required expertise includes detailed knowledge in the operation and repair of marine equipment and systems, knowledge of the applicable classification and flag state requirements, specific experience with ship repair and repair management, ability to prepare and follow budgets.

• Should be competent in time and resource management, should be capable of managing sometimes conflicting goals within a project and of making value decisions within a highly constrained environment.

• Good communication skills across multiple levels in the organization and with external and internal stakeholders.

• Ability to work in a global business environment with a strong sense of cultural diversity.

Job Demands and / or Physical Requirements:

• Regular international travel is required and may be on short notice.

• Must be sufficiently mobile to conduct vessel inspections.

• Must carry a mobile device outside of office hours and check in regularly.

• Must maintain home internet connection for work outside of office hours.

• Periodic overtime to meet deadlines or accommodate time zone differences.