Dry Dock Co-ordinator

The Atlas Corp. and Seaspan teams are goal-driven and share a high-performance culture, focusing on building services offerings to become a leading asset manager. Seaspan provides many of the world's major shipping lines with alternatives to vessel ownership by offering long-term leases on large, modern containerships and pure car, truck carriers (PCTCs) combined with industry leading ship management serves. Seaspan's fleet has evolved over time to meet the varying needs of our customer base. We own vessels in a wide range of sizes, from 2,500 TEU to 24,000 TEU vessels. As a wholly owned subsidiary of Atlas Corp, Seaspan delivers on the company's core strategy as a leading asset management and core infrastructure company.

Role Overview:

The Dry Dock Coordinator is a pivotal role in the Dry Dock cell, combining financial management and operational support responsibilities. The individual will be integral in preparing cost bid sheets, managing drydock-related financial and operational documentation & reports, liaising with shipyards, and ensuring the effective closure of all drydock activities within a 6-month post-drydock timeframe.

Job Responsibilities:

Pre-Drydocking Activities:

• Maintain a detailed plan of fleet drydock dates and ensure that pre-drydocking planning activities commence promptly.
• Regularly Check / Liaise with the Classification society to have full clarity on DD dates
• Coordinate with relevant stakeholders (Ops / Asset / Commercial / DD cell) to ensure timely preparation of detailed pre-drydocking requirements.
• Help the DD cell in preparing/reviewing the DD Frame agreements in consultation with procurement and other stake holders

Financial Management:

• Prepare and maintain detailed cost bid sheets for drydock or Retrofit projects, ensuring accuracy, completeness, and alignment with budget estimates.
• Oversee financial documentation related to drydock activities, including invoices, purchase orders, vendor agreements, and payment records.
• Follow up on pending invoices, ensuring timely reconciliation with major vendors, shipyards, and contractors.
• Assist in cost control and budget monitoring during the drydock process to avoid overruns and identify potential savings.
• Prepare and submit SSR (Ship Status Report) financial data for the Fleet team as required.

Drydock Documentation and Reporting:

• Compile and maintain complete drydock documentation, including ECs, inspection reports, contracts, technical records, and compliance certificates.
• Prepare and submit drydock financial reports, summarizing incurred costs and aligning them with approved project budgets.
• Ensure all closure comments from the Operations team are addressed and resolved promptly and accurately reflect the drydock activities.

Operational Support:

• Act as the primary liaison between the Dry Dock Cell, shipyards, and other stakeholders, ensuring effective communication and coordination throughout the Dry Dock process.
• Provide comprehensive logistical and administrative support to the DD Cell, including scheduling meetings, correspondence, and tracking project milestones.
• Visit shipyards as required to oversee or support drydock operations, address on-site issues, and ensure smooth execution of project requirements.

Post-Drydock Closure:

• Ensure all drydock-related activities are closed effectively within the specified 6-month timeframe post-drydock.
• Follow up on any pending financial or operational issues and ensure compliance with company policies, legal requirements, and timelines.
• Prepare and submit final reports, including cost summaries, operational outcomes, and recommendations or lessons learned for future drydock activities.

Regulatory and Compliance Support

• Ensure all financial transactions and reports comply with company policies, auditing standards, and external regulatory requirements.
• Maintain accurate records to facilitate smooth internal or external audits related to drydock activities.
• Ensure compliance with maritime and environmental regulations, supporting documentation for inspections and certifications.

Qualifications & Skills: 

Education and Experience:  

• Diploma in or equivalent ( Finance , Accounts or Engineering)
• Minimum 3 years of experience in maritime operations, shipyard operations, or shipyard/dry-dock financial management.
• Familiarity with shipyard operations, cost management, invoicing processes, and financial reporting would be an added advantage.

Technical Skills:

• Proficiency in MS Office packages, especially MS Excel skills for cost analysis, bid preparation, and reporting.
• Strong understanding of CAPEX processes, including budgeting, vendor management and invoice reconciliation.
• Knowledge of drydock workflows, documentation requirements, and project costing.

Soft Skills:

• Exceptional organizational and time-management skills to handle multiple tasks and meet deadlines.
• Strong communication and interpersonal skills for liaising with shipyards, vendors, and internal teams.
• Analytical mindset with high attention to detail for preparing cost sheets, negotiations and financial reports.
• Ability to work independently and collaboratively within a team.

Other Requirements:

• Willingness to travel to shipyards, drydock locations, or project sites as needed.
• Ability to work under high-pressure conditions and flexible hours, especially during critical drydock phases.

• Must carry a mobile device outside of office hours and check in regularly.
• Must maintain home internet connection for work outside of office hours.
• Periodic overtime to meet deadlines or accommodate time zone differences.

Work Environment:

• A mix of office-based work and site visits to shipyards, drydock facilities, or operational locations.
• Requires adaptability to fast-paced work environments and managing shifting priorities.

• Must maintain home internet connection for work outside of office hours.
• Periodic overtime to meet deadlines or accommodate time zone differences.