Fleet Personnel Officer

The Atlas Corp. and Seaspan teams are goal-driven and share a high-performance culture, focusing on building services offerings to become a leading asset manager. Seaspan provides many of the world's major shipping lines with alternatives to vessel ownership by offering long-term leases on large, modern containerships and pure car, truck carriers (PCTCs) combined with industry leading ship management serves. Seaspan's fleet has evolved over time to meet the varying needs of our customer base. We own vessels in a wide range of sizes, from 2,500 TEU to 24,000 TEU vessels. As a wholly owned subsidiary of Atlas Corp, Seaspan delivers on the company's core strategy as a leading asset management and core infrastructure company.

Position Description:

The Fleet Personnel Officer provides a full range of administrative, communications, and organizational support to the Vice President, Fleet Personnel / Head of Fleet Personnel. This position assists with reporting, presentations, analysis and supports the smooth running of the office while maintaining strict confidentiality

Job Responsibilities: 

• Manage ISO / RPSL Audits & updating ISO Manual   
• Updates Medical/Life Insurance details for Seafarer and assists Seafarer with any query 
• Prepares wage scale and roll out a memo to all Manning head and crewing team 
• Manages long service award of Seafarer 
• Update DE & uploading manual PAR in Crew Management Software  
• Vendor Setup in NetSuite 
• Updating Vessel document on I drive 
• Report and procedure for payment regarding Seafarer SPFO/ SWFS /IMEC 
• Provides support for internal and external meetings, preparing and editing documents, reports and presentations, minute taking and distribution 
• Gathers information from company systems (e.g. Shipmate) to respond to queries, provide ad hoc reports or provide data for reports as required 
• Prepares or reviews dashboard reporting, metrics, and Key Performance Indicators (KPIs) 
• Packages and distributes monthly reporting and prepares a SCMIPL Management weekly report minute. 
• Assists with financial variance reporting as needed. 
• Maintains filing systems and provides administrative support for the Director, Fleet Personnel / General Manager. 
• Drafts standard department correspondence e.g. invitation letters 
• Provides support for projects and forward planning as needed including tracking milestones, due dates, and conducting research as directed by the Vice President, Fleet Personnel / Head of Fleet Personnel. 
• Assist with preparations for officer’s forums and road shows. 
• Handles confidential and privileged information appropriately. 
• Performs other duties as required. 

Requirements: 

• Three or more years of previous working experience in a shipping or crewing company with a similar work profile  
• Able to work under pressure in a fast-paced environment 
• Proficient with Microsoft Office suite (including Outlook, Word, PowerPoint, and Excel) 
• Strong verbal and written communication skills and good writing style. 

Additional Desired Qualifications:

• Understanding of Quality Management and Management System is an asset.  

Job Demands and/or Physical Requirements: 

• Availability via a mobile device outside of office hours 
• Periodic overtime to meet deadlines or accommodate time zone differences